Your HRIS LMS module: a logical solution… on paper
When a company already has an HRIS (such as Workday, SAP SuccessFactors or Talentsoft), activating the already-integrated LMS module seems like an obvious choice: a single vendor, one invoice, centralized data and no new tool for employees to learn.
Yet, only 12% of organizations actually use the LMS module integrated into their HRIS to train their teams! This raises a question: why is a tool that seems to be the simplest and most logical solution so rarely adopted?
📌 The answer often comes down to one essential detail: HRIS LMS modules were designed for office-based employees, not for field teams. Yet deskless workers (technicians, sales reps, logistics workers, operators, delivery drivers) have radically different needs when it comes to learning and knowledge transfer.
The 5 structural limitations of the HRIS module for field teams
Designed primarily for administrative tasks (payroll, leave, expense reports…), HRIS systems quickly show their limits when it comes to effectively supporting field teams in their skills development.
1. No offline mode: a major blocker for field teams
HRIS LMS modules require a stable internet connection. Yet in reality:
- A technician in a low-coverage area does not always have network access.
- A store sales rep may have unreliable Wi-Fi.
- A factory operator may not be allowed to use their phone on a production line.
Want an example? A retail franchise network with 200 outlets finds that half of its stores are in unstable connection areas. The result? Only 30% of field teams can use the HRIS LMS module.
→ At Beedeez: Offline mode is available by default. Employees download their training modules when they have a connection and access them afterwards without one. 100% of content is accessible, even in a warehouse or on a building site.
2. No native Mobile-First: an inadequate user experience
HRIS modules are often desktop interfaces made "responsive", meaning adapted (with varying degrees of success) to a smaller screen but not designed for mobile. For teams that use only their smartphone, this results in:
- Long loading times.
- Buttons too small for thumb use.
- Complex or frustrating navigation on a small screen.
Consequence: Massive training dropout rates on mobile. In practice, 68% of field learners abandon a training if it is not optimized for smartphone.
→ At Beedeez: Our LMS interface is mobile-first, with simplified menus and a clean design for a smooth user experience, even on a 5-inch screen.
3. Formats that are too long: the microlearning mismatch in HRIS modules
Did you know that training completion rates rarely exceed 30%? LMS modules integrated into HRIS systems generally offer standardized SCORM-format training, often designed for sessions of 20 to 40 minutes.
Yet in the reality of field teams, the time available for training is far more limited:
- A few minutes between customers for a store sales rep.
- A short break for a warehouse operator.
- A 10-minute slot before a job for an on-site technician.
Consequence: These formats, too long and inflexible, do not adapt to the pace of field employees, leading to high dropout rates and low knowledge application.
→ At Beedeez: Microlearning enables the creation and delivery of 3 to 5-minute modules, integrated into employees' workflow. For example, a 3-min video on a new safety procedure, followed by a 2-question quiz to validate knowledge.
4. Interface not suited to deskless workers
HRIS systems are designed for office-based employees accustomed to digital HR tools. For a warehouse operator or a store sales rep, the interface is often:
- Too complex (nested menus, HR jargon).
- Not intuitive (navigation not optimized for digital beginners).
- Not engaging (no gamification, no immediate feedback).
Example: DIY retailer Leroy Merlin found that only 15% of its sales staff used the HRIS LMS module, compared to 85% after switching to a mobile-first solution like Beedeez.
At Beedeez: The interface is ultra-simple, with:
- Clear icons (no unnecessary text).
- A guided journey for new users.
- Push notifications to remind employees of pending training.
5. Mandatory email login: an obvious exclusion factor
Most HRIS modules require a professional email address for setup and authentication. Yet:
- Temporary workers do not always have one.
- Seasonal workers sometimes use their personal email address.
- Short-term contract employees do not have the time or inclination to create an account on an HRIS tool.
Consequence: Up to 40% of field teams are excluded from training simply because they do not have a professional email.
At Beedeez: no email required to access our specialized field LMS. Employees log in via:
- A personal code (like a badge).
- A phone number (SMS login).
- A dedicated app without complex account creation.
Field comparison: Dedicated LMS vs HRIS module across 8 criteria
When the HRIS module can be enough… and when it cannot
Does your HRIS LMS module have a place in your training strategy? Find out when this solution can be sufficient… and when a dedicated field LMS — a deskless worker training tool — becomes essential for your field teams.
3 cases where your HRIS LMS module is relevant
- 100% office-based workforce: If your employees work exclusively in an office, with permanent access to a computer and a stable internet connection, the HRIS module can meet your needs. Example: a company's accounting department.
- Simple regulatory training: For basic, one-off training (e.g. an annual module on GDPR or IT security), the HRIS module is often sufficient. These training sessions require no particular adaptation and can be completed in a single session.
- Very tight budget and small workforce: If your company has a small headcount and a limited training budget, and your HRIS is already deployed, activating its LMS module can be an economical and pragmatic way to get started.
5 cases where a field team LMS is essential
For mobile, dispersed or operationally constrained teams, a dedicated LMS like Beedeez is essential to ensure effectiveness and engagement:
- Dispersed teams with unstable connectivity: If your employees (e.g. field technicians, sales reps) work in areas without reliable internet access, an LMS with a native offline mode is essential.
- Employees without a professional email: For temporary, seasonal or short-term contract workers who do not have a professional email address, an LMS like Beedeez — which allows login via SMS or personal code — is the only solution to include them in your training programs.
- Need for high engagement rates: For critical training such as onboarding new hires or upskilling sales teams, a dedicated LMS offers engagement features (microlearning, gamification, instant feedback) that make all the difference in the long run.
- Microlearning and short formats: Field teams need short, targeted training sessions (3 to 5 minutes), integrated into their workflow. A dedicated LMS enables this flexibility, whereas HRIS modules impose long, rigid formats.
- Urgent deployment: If you need to train your teams quickly (e.g. opening a new site, launching a product, urgent compliance), a dedicated LMS like Beedeez enables deployment within a few weeks, compared to several months for an HRIS module.
📌 Key takeaway: The HRIS module is not a bad solution in itself — it is simply designed for a specific audience. If your teams are predominantly in the field, a dedicated LMS like Beedeez is the best choice you can make.
Customer story: Migration to the Beedeez LMS
Context: A major player in mass retail (12,000 employees) was using the LMS module of its HRIS (SAP SuccessFactors). Despite a significant investment, only 28% of field teams were using it.
Challenges encountered:
- 72% dropout rate on mobile.
- Inability to train temporary workers (no professional email).
- Delays in certifications (e.g. food safety).
Results after migrating to Beedeez:
- Completion rate increased from 28% to 95% in 6 months.
- 40% reduction in onboarding time for new hires.
- Savings of €180,000/year thanks to lower turnover and fewer operational errors.
"With the HRIS module, we were training 30% of our teams. With Beedeez, we train 100% of them — including temporary workers. And above all, we see the direct impact in the field: fewer errors, more sales, and more engaged teams."
Checklist: Dedicated LMS or HRIS module?
Is your HRIS module suited to your field teams? Answer these 10 questions to decide:
- More than 20% of your employees work without a fixed workstation?
- Some of your team members do not have a professional email address?
- Your employees train primarily on smartphones?
- Some work areas have no stable internet connection?
- You need to deploy training in less than 4 weeks?
- Your current completion rate is below 60%?
- Your field managers do not have time to manage a complex platform?
- You regularly train temporary or seasonal workers?
- You need content in multiple languages for multi-site teams?
- Your current HRIS module is used by less than 30% of your field workforce?
How to interpret the results:
- 3 or more "yes" answers → A dedicated field LMS like Beedeez is strongly recommended.
- Fewer than 3 "yes" answers → The HRIS module may suffice, but a more thorough evaluation is advised.
FAQ: Your questions on choosing between a dedicated LMS and an HRIS module
1. What is the difference between a dedicated LMS and an HRIS LMS module?
A dedicated LMS (like Beedeez) is specifically designed for field teams: mobile-first, offline, microlearning, no email required. An HRIS LMS module is an extension of an HR tool, optimized for office-based, permanently connected employees.
2. Can a dedicated LMS be used alongside an existing HRIS?
Yes! Beedeez integrates natively with the main HRIS systems (Workday, SAP, Talentsoft) via ready-to-use connectors. You keep your HRIS for HR management and use Beedeez for field training.
3. How long does it take to migrate from an HRIS module to a dedicated LMS?
With Beedeez, migration takes 2 to 4 weeks (compared to 3 to 6 months for an HRIS module). Our team supports data transfer, admin training and team rollout.
4. Does a dedicated field LMS work without an internet connection?
Yes! Beedeez is 100% usable offline. Employees download their training when connected and access it afterwards without a connection.
5. How to convince management to invest in a dedicated LMS when an HRIS module is already paid for?
Three key arguments:
- The hidden cost of the HRIS module: Low adoption = wasted money (e.g. 12% usage = 88% of the budget lost).
- Field ROI: With Beedeez, our clients see a 20 to 40% productivity increase and a 15 to 30% reduction in turnover.
- Speed of deployment: A dedicated LMS is operational within a few weeks, compared to months for an HRIS module.
Conclusion: The right tool for the right audience
Choosing between a dedicated LMS and an HRIS module is not about pitting two solutions against each other, but about aligning the tool with the real needs of your teams.
- If your employees are office-based and connected, the HRIS module may suffice.
- If your teams are in the field, mobile and dispersed, a dedicated LMS like Beedeez is the only viable option to ensure adoption, engagement and results.
Field training is not a luxury — it is a performance driver. With the right tool, you turn your teams into brand ambassadors, reduce costly errors and boost your productivity.
Ready to make the right choice for your field teams?
→ Request a personalized Beedeez demo and discover how our clients have multiplied their completion rate by 5 and reduced their turnover by 20%.
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