To choose an LMS platform that fits your budget, it is essential to assess the associated costs, such as installation, licensing, maintenance, and technical support fees. Opting for a SaaS solution with a subscription based on the number of active users can offer financial flexibility, by aligning expenses with the actual use of the platform.
Your choice is made: you are going to invest in a learning management system (LMS) for your organization! But now the question of the price arises..
Faced with the multitude of solutions available to you, which one should you choose? Which tool will be the cheapest? What payment method is best for you? We have deciphered for you the question of financing your LMS. Follow the guide!
What is a Learning Management System (LMS)?
A Learning Management System (LMS), or “Learning Management System”, is a solution for centralizing a company's training activities. It allows you to host your online educational content, modify it and monitor the evolution of your learners in real time.
It is also a way to be able to manage the access of all training actors (trainers, learners, administrators), and to give them the opportunity to provide their expertise on certain training content, if the solution offers an integrated authoring tool.
What pricing model should I choose for my future LMS?
There are all kinds of LMS, with more or less high price ranges depending on the features offered.
- The lifetime license (+ maintenance fees)
The lifetime license was very common before the arrival of subscription-based SaaS (which we will discuss just below). It allowed you to become the owner of your training solution and to avoid paying a monthly subscription.
It is an attractive solution for very large companies who benefit from internal teams to deploy and manage the maintenance of their LMS. But for smaller structures, this solution requires too many resources (budget, teams and time), and is therefore not profitable.
- SaaS subscription according to the number of users
This is the formula most often offered by the developers of training solutions. The subscription can then take several forms: depending on the number of users, the number of registered users or the number of active users.
- Cost per user: here, we pay fees for each user or user group. The company does not have to manually add or remove users. LMS developers often talk in “ranges” of users (fewer than 20 employees, between 21 and 50, etc.)
- Cost per registered user: this formula works thanks to an identifier and a password. Each user has personalized access, so administrators need to remove old users to add new ones. This takes more time, but allows for better customization of the interface.
- Cost per active users: for this last model, you pay for access to the LMS platform in the form of a cycle (monthly, quarterly or annual). This is quite interesting for companies that do not want to create training courses on a regular basis.
- The SaaS subscription with unlimited users: This type of plan offers a monthly, quarterly or annual subscription with an unlimited number of users. It is a good solution for reduce the administrative management of your training platform. Generally, prices will change according to the number of features chosen by your company.
- The personalized rate
If your training project is very specific or your organization has specific needs, personalized pricing is surely a good solution. In this case, the publisher will schedule a call to understand your challenges and will send you a tailor-made quote.
What are the factors to consider when choosing my LMS?
Before you start, and choose the LMS that will accompany you in the training of your teams, it is essential to take into account various factors.
Average and variable costs
Many LMS providers will give you a minimum price: “from... € HT” according to specific criteria. It could be the number of users, the size of the company, or even selected functionalities.
For example, some rates do not include maintenance fees, or dedicated customer service. Others will charge an additional price if you exceed the number of users provided for in the original formula. In short, don't be fooled, and read the fine print at the bottom of the contract carefully!
The impact of features and services on pricing
The same is true with the features included in your package. Some subscriptions will offer a more attractive rate, but in removing some flagship features of the solution (data monitoring, integration, customization, Gamification...)
At Beedeez, all our rates are 100% transparent and include all features, regardless of the package chosen. For more information, do not hesitate to contact us!
Practical tips for choosing the right LMS
Before you start the Choosing an LMS for your organization, be sure to ask yourself these few questions:
- Is the platform scalable and compatible tremblant ?
- Does it offer a data analysis service?
- Does she have a intuitive user interface?
- Does it allow a customizing the visual identity?
- Does the provider of this LMS offer a dedicated customer follow-up?
- Does the rate include all the “hidden fees” (installation, handling, etc.)?
- Will this LMS be able to adapt to the potential growth of my business?
If you answered “Yes” to all of these answers, then this may be the solution for you! And if you are interested in the Beedeez LMS, but you are still hesitating, do not hesitate to contact us by clicking here !
